Education
University of the Pacific Protects Office 365 and Gains 65 Days of Added Productivity with Rubrik
RTOs
90%+
65 days
Overview
University of the Pacific (UOP) is a private university with three campuses located in Sacramento, San Francisco, and Stockton, California. UOP offers more than 80 undergraduate and 30 graduate programs, serving over 6,000 students. The university prides itself in creating a vibrant learning environment with small class sizes and a student-faculty ratio of 13:1.
We evaluated another vendor but ended up choosing Rubrik due to a simpler licensing model and innovative vision around data management.
Tony Carrero
Enterprise Systems Manager![]()
Challenges
- Time-consuming and complex legacy solution
- Inability to archive to the cloud
- Inability to protect Office 365
Results
- Near-zero RTOs
- 90%+ management time savings
- 65 days per year of additional productivity
- Seamless archival with AWS S3
- Office 365 protection for full control and quick restores
Business Transformation
- Increased operational efficiency with Rubrik’s management simplicity and gained 65 days of added productivity
- Progressed its cloud-first initiative with archival to AWS S3 and CloudOn for a stronger DR strategy
- 90%+ management time savings
Challenges
Tony Carrero, Enterprise Systems Manager, manages a 9-person team focused on maintaining security, durability, and availability across UOP’s infrastructure. Prior to Rubrik, the university experienced several issues with its legacy data management solution, including prolonged restore times and complex, time-consuming policy management. “Our previous solution was difficult to use; you essentially needed a bachelor’s degree in the software in order to administer it. I was worried that our admins could never take a vacation because the rest of the team wouldn’t know how to restore in case something happened,” said Carrero. “We evaluated another vendor, but ended up choosing Rubrik due to a simpler licensing model and innovative vision around data management.”
Our previous solution was difficult to use; you essentially needed a bachelor’s degree in the software in order to administer it. I was worried that our admins could never take a vacation because the rest of the team wouldn’t know how to restore in case something happened.
Tony Carrero
Enterprise Systems Manager![]()
Solutions
Graduating to the cloud with Rubrik
“UOP is a cloud-first institution, which means we’re leveraging the cloud to provide sustainable services for students and faculty. The cloud provides us the flexibility to do things that are impossible with a strictly on-premises solution,” said Carrero. “Using Rubrik, we’re able to utilize the cloud for long-term retention and to strengthen our DR strategy.”
Using Rubrik, we’re able to utilize the cloud for long-term retention and to strengthen our DR strategy.
Tony Carrero
Enterprise Systems Manager![]()
Solutions
Fast granular recoveries with Office 365 protection
UOP is also protecting Microsoft Office 365 with Rubrik’s Polaris SaaS platform. The university needs to retain its data for 60-90 days, which is not covered by Office 365’s standard 30-day retention. With Rubrik, Carrero and team now feel confident that their mailboxes are protected.
With Rubrik’s Office 365 protection, we can recover a complete inbox (several GB) in little more than an hour. Previously, this would have taken two or more hours since we would have needed to restore a complete volume to recover a mailbox.
Tony Carrero
Enterprise Systems Manager![]()
The Results
UOP is protecting their 90% virtualized environment with Rubrik, including Windows, SQL, Linux, SharePoint, and VMs. Benefits include:
Near-zero RTOs
90%+ management time savings (65 days per year of added productivity)
Streamlined reporting with Polaris GPS
Seamless archival to AWS S3
Rubrik CloudOn for disaster recovery to the cloud
Quick and easy setup
50%+ faster inbox restores
Significantly faster email restores
IN KONTAKT